Board portals for meetings are vital tools to streamline and automate meeting management, especially for organizations looking to become more digital. Board members can use them to access documents and information before or after meetings and to collaborate in real-time with fellow directors. Boards that use these tools see an improvement in the effectiveness of their meetings, and also their effectiveness and productivity throughout the week.
Take into consideration the features it provides and the user-friendliness for your board members when selecting the best board portal. Make sure that the portal has a user-friendly interface to make learning easier and is accessible on desktops, tablets and mobile devices.
The most important features to look for include document management as well as calendar and scheduling integration as well as meeting minute creation and tracking. Some portals also allow e-signature and voting for more robust functionality and to ensure compliance with the regulations.
Another feature that is crucial to have is the capability to share documents and links with other team members so that they can work on them as well. This feature saves time by permitting everyone to work on the same document. This is essential for boards who require signatures and approval.
Also, ensure that the software you select for your board is compatible with your existing videoconferencing platform and offers an easy method for your directors to join remote meetings on their dashboards. Aprio is able to do this by integrating with popular applications like Zoom, Microsoft Teams and GoToMeeting, and you can simply click to connect.